Gurnick Academy of Medical Arts is a leading Bay Area private healthcare college offering an extensive variety of nursing and allied healthcare programs such as: Vocational Nurse, Psychiatric Technician and Bachelor of Science in Nursing (RN to BSN pathway) as well as Nursing Assistant, Medical Assistant, Dental Assistant and Phlebotomy Technician and healthcare programs: Associate of Science in Physical Therapist Assistant, Ultrasound Technology, MRI, Radiologic Technology, and Bachelor of Science in Diagnostic Medical Imaging.
We are currently seeking an Admissions Advisor for our Fresno Campus.
The Admissions Advisor [AA] is considered both a career counselor and initial assessor of student appropriateness for Gurnick Academy programs. The AA is ultimately the primary screen for student acceptance through using a combination of tools including interviewing, initial competency test scores, review of experience, and review of prior academic requirements. The AA will ultimately require the knowledge of each program at their campus and be prepared to offer counsel to prospective students on both the viability of the program for the student and ensuring the students stated goals are in alignment with the career opportunities presented by the program the student is interested in. In the advisory role, the AA will monitor students enrolled during the pre-requisite course and the first 30 days of the program to help support the student through the transition process and if necessary revisit the initial goals and personal situation of the student.
Essential Job Duties and Responsibilities
• Review and call all web inquiries and call-ins that were screened by the FDR (may be delegated to the FDR during enrollment periods)
• Set appointments and tours with prospective students (target of 20 meetings per week with 'new' leads)
• Interview candidates to understand - motive, appropriateness of program for their career objectives, personal ability to manage the program and their existing life circumstances
• Educate candidates on the nature of the program and its academic demands
• Clearly communicate program requirements, academic requirements, and documentation needs
• Interpret and deliver results of entrance exam to the candidate directly (this may NOT be delegated to the FDR)
• Providing results to candidates one on one for feedback and coaching
• Collect initial registration fees for program enrollment
• Complete application form with students and enter data in the GE including personal information, program interested in and likely start date
• Stay up to date on all programs offered by the campus as well as changes in the employment marketplace - including program statistics such as; placement rates, licensure pass rates, retention rates
• Set up appointment with financial aid (or introduce student directly on site if FAA is available) after the student has registered for the program (can direct candidate to government financial aid website for initial information)
• Update pipeline status of candidates as they move through from introduction/information to enrollment stages of the admissions process
• Collect student paperwork including diplomas, certificates, and other forms of required identification
• Review all disclosure documents with candidates and obtain signatures
• Create official student admissions folder with appropriate sections and checklists
• Enter required data into GE for purposes of generating an Enrollment Agreement, which include scanning and attaching original scanned documents (EA) with signatures to GE
• Schedule (as necessary) and collect verification of CPR (during pre-requisites), immunizations, initial background checks (as a part of the admissions file checklist in the folder - should they be in the GEGI to create an exception list or in Excel spreadsheet)
• Prepare student enrollment report for discussion at weekly campus meeting
• Attend weekly staff meetings as directed by the Campus Director
• Participate in community functions and career days
• Participate in campus graduation ceremonies (see graduation procedure)
• Monitor student progress through pre-requisites and offer insight to the Program Coordinator / Associate Program Director for purposes of student suitability for continuing in the program.
• Monitor student progress by interfacing directly with both AM and PM programs (read only access in the intranet) through the initial 30 days of the program to support/counsel students who identified during the Admissions process as having work/life balancing and potential academic challenges
• Participate in scheduled evaluation and goal setting meetings with direct manager
• Actively seek out and participate in, ongoing admissions best practices
• Assigned duties as required by their direct manager
• Ensure that GAMA student records / files comply with accreditation and governmental agencies rules and policies (including, but not limited to - ABHES, BVNPT, ARMRIT, JRCERT, JRC-DMS, DOE, etc.
• Ensure staying within DOE rules and regulations regarding financial aid discussions and topics (leave these discussion topics to Financial Aid Advisor)
• Experience working within an academic admissions environment
• Recruitment, interviewing and selection skills and experience
• Experience working with an applicant tracking system
• Strong interpersonal skills developed within a counseling and advisory capacity
• Excellent time management, detail-orientation and team player skills